Private Estate Wedding Planning


Ali Mae Photography

In Oregon, it’s not weird to have a friend who’s a Congresswoman, have your kid play YMCA ball with the son of the farmers who own a big farm everyone loves on Sauvi Island, or be friends with people who own a nice piece of property in nearby wine country where you can host your wedding.

There are so many fantastic farms and venues open to all to rent out and host events and weddings, but a lot of them book up fast July – October 15th – the absolute start of rainy season. I recently had a bride message me on wedding wire just looking for direction to find the type of venue perfect for her ideal wedding. I gave her a few suggestions, knew right away she’d love one. A few weeks later she messaged me back to say they put off the wedding just to make sure they could do it at that venue.

PS, you can always email me on my website, and even if you just need a good lead on where to look I don’t mind replying with that info. For detailed planning advice and full venue + vendor and budgeting advice I charge $20. But if your venue went under, you just need a lead on anybody who can provide a specific service you can’t find, I’ll usually just give out that advice for free in the non-wedding season. I love helping DIY couples. I’ll even be offering a Bootcamp on how to plan your own wedding, over brunch in April.

But back to my point, what if you want to get married on your schedule not based on availability? The private estate wedding is key. You need to make sure the owner can host a party on their property, find out about noise ordinances, and be willing to offer your friend something in exchange for hosting. That may be money, a lot of help on some home projects, something to donate in memory and honor of their generosity, you know your relationship. But as is the case with all “friends as vendors” don’t ask people to do something this important for nothing.

Hire a Wedding Planner. I’m planning a blog due out shortly on wedding planners vs. venue coordinators. But basically, I’m a firm believer that all large weddings need a wedding planner. All smaller detailed refined weddings need a planner. And when you have the budget or even if you don’t getting any advice from a planner before you sign any contracts is key.

A private estate probably hasn’t seen too many weddings or even similar parties in its day. You need an expert to do a venue visit find all the potential problems that need to be solved before your vendors try to set up on your wedding day. You need a realistic timeline of how many hands will need to help with set up, what tiny details each vendor might need you to consider you might have overlooked, and if you have a life and a job, you need somebody to do all of the calls, emails, and detailed planning bits while you’re at work – so you can afford this massive celebration.

Weddings on a private residence are not cheap! You need rentals, extra restrooms that are pleasant to use, good food, decor and Florals, somebody to design your chair layout and create a balanced aisle. Somebody to direct everything while your mom and sisters, and best friends cherish every moment of your wedding day with you.

You can’t and won’t enjoy your wedding day if you are stressing over set up, and wrong sized table cloths or missing tables, shoes, or wilted flowers. 250 escort cards can take an hour to alphabetize and lay out, are you going to have the time?

At the end of your amazing wedding weekend you will not look back and wish you’d cut that part of your budget.

Please go watch the film and read the blog about Taylor + Lukkes on Glitch films’ blog:

Venue: Private Estate Hillsboro, OR

Planner: Vareus Events

Photographer: Ali Mae Photography

Hair + Makeup: Blossom and Beauty

Dress: The White Dress

Tux: The Black Tux

Flowers: Arranged For You

Live Musician: Anthony Hall

Cake: The Dessert Tray

Desserts: Nothing Bundt Cake

Rentals: The Party Pros

Catering + Bar: Bethany Public House

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